2014 Meeting Minutes


 

NWTFC General Business Meeting Minutes

August 9, 2014

NWTFC Pre Rally venue at Keeler’s, members representing 15 coaches were in attendance

– Call to Order…Al Zimmerman

– Minutes of the Executive Board are available upon request as well as the General Business Meeting Report

– Minutes from the last general meeting(8/22/2013, Port Townsend) were read by David Pierce and approved by those in attendance

– Vice President Helen Anderson reported on the Nominating Committee, Dean Bjornson nominated for VP and Sue Bjornson nominated for Treasurer. The Committee is looking for nominees for the Alternate National Director Position and two nominees for the Nominating Committee

– Treasurer’s Report…Colleen Wright; we are in good shape, we typically have about $2600 in the bank but peek to $7600 during the Rally Season. The Treasurer’s books will be audited this year led by Judy Keeler. Colleen is retiring this year and needs to turn her files over to the new Treasurer as soon as possible. WE THANK COLLEEN FOR HER SIX YEARS OF HARD WORK ON OUR BEHALF.

– Rally Coordinator Rodger Wright was unavailable for the meeting but Colleen reported that all Rallies were going well.

– Report on FMCA NW Area Business Meeting by our National Director Steve Webber-Plank…two key issues to be voted on including should the former FMCA President be included in a supporting role and should FMCA re-start the FMCAssist program

– Al Zimmerman Report…Our last Board Meeting was during August 2013 and since that time the Board has been meeting by email until the Pre Rally Meeting. Our annual rally goal is three events planned for an early announcement.

-Newsletter Editor with job description approved

-Members who no longer own a Trek can remain associated with NWTFC

-Rallies will be published in the FMCA publication at the discretion of the Wagon Master

-Proposed Bylaw Changes

-Alternative meeting venues, e.g.: electronic

-Immediate past president and committee chairpersons to be included on the Executive Board as advisory support

-Making membership definition consistent with FMCA definition


NWTFC General Business Meeting Minutes

8/19/2014

NWTFC Mt. Hood Rally, members representing 23 coaches were in attendance plus Andy and Kathie Balogh (FMCA Nat’l VP-NW Area) and Percy (FMCA Nat’l Treasurer) and Pamela Bell

Call to Order…Al Zimmerman

Minutes of the Executive Board are available upon request as well as the General Business Meeting Report

No Minutes required to be read from the last General Business Meeting held at the Keeler’s August 9, 2014

Vice President Helen Anderson reported on the Nominating Committee, the positions VP and Treasurer need to be filled. Helen has asked for anyone that may be interested please come forward. Further the Committee is looking for nominees for the Alternate National Director Position and two nominees for the Nominating Committee

Rally Coordinator Rodger Wright reported on the schedule for future rallies:

  • -Henderson’s Trek or Treat Rally, Grants Pass Oregon October 8-10
  • -Western FMCA Area, Indio Calif January 7-11, 2015
  • -SWTFC, Quartzsite Arizona January 2015
  • -FMCA 91st Rally, Pomona Calif March 26-29, 2015
  • -McMinnville Oregon site TBD, April May 2015
  • -NWTFC Pre Rally, Winchester Bay Oregon June 19-22, 2015
  • -FMCA NW Area Rally, The Mill Coos Bay Oregon June 25-29, 2015
  • -NWTFC Bremerton/Kitsap Peninsula Wash August 23-25(?) 2015
  • -NWTFC Fall Rally, Open
  • -FMCA 92nd Rally, Madison Wisconsin July 29-August 1 2016

-Note, Rodger is resigning his position as of November 1. Please come forward if you feel you can help in this area.

Watch out for Bob Beers as he is looking for a couch to sit on.

Report on FMCA NW Area Business Meeting by our National Director Steve Webber-Plank

-FMCA Governing Board will retain the consultative services of the past President

-FMCAssist Program approved and will start October 1, 2014. The service will be a benefit of FMCA Membership

-FMCA is in good financial shape, $275 thousand profit for 2013 vs $84 thousand for 2012

-FMCAssit program to be paid from returns on $9 million invested

-Current FMCA membership at 76,000 but losing 4-5 thousand per year. That rate is slowing and the Governing Board feels the Assist Program will help membership growth.

Treasurer’s Report…Colleen Wright; we are in good shape, we typically have about $2600 in the bank but peek to $7600 during the Rally Season. The Treasurer’s books will be audited this year. Colleen is retiring this year and needs to turn her files over to the new Treasurer as soon as possible. WE THANK COLLEEN FOR HER SIX YEARS OF HARD WORK ON OUR BEHALF. Colleen summarized our major annual expenses:

  • -Domain name which covers Trek Tracks …$100
  • -Wagon Master site fees… $250
  • -FMCA rally donation… $50
  • -Software… $100

NWTFC President Al Zimmerman Comments

-Meeting with Mike Snell, Monaco President regarding the potential for a newly manufactured Trek. Observation from the meeting was that there was a strong maybe. Apparently Monaco’s parent company Allied Vehicles is interested

-Bylaw amendment discussed: to be consistent with FMCA each coach could have 2 votes or one for each adult associated with the coach. The bylaw amendment moved, seconded and approved

-Recognized Stacia Norris, Newsletter Editor, for the excellent job being done

-Proposed Bylaw Changes will be sent to all members for a vote during the next week that cover the following

-Alternative meeting venues, e.g.: electronic

-Immediate past president and committee chairpersons to be included on the Executive Board as advisory support

-Making membership definition consistent with FMCA definition

David and Sue Pierce


NWTFC General Business Meeting

Minutes for 10/10/2014

NWTFC Trek or Treat Rally, members representing 24 coaches were in attendance.

Call to Order…    Al Zimmerman

It was moved, seconded and approved that the minutes from the last General Business Meeting held August 19, 2014 be approved as distributed.

Review of the recent ByLaw Amendments vote was made.

AMENDING PROCEDURE: These Bylaws may be amended by a 66% affirmative vote of the members voting by email.  46 votes were cast, so 30 affirmative votes were needed.

  • Amendment 1 passed 45 yes to 1 opposed.
  • Amendment 2 passed 44 yes to 2 opposed
  • Amendment 3 passed 32 yes to 14 opposed

As a result of these bylaw amendments:

– Executive board can meet officially by other means when not physically able to meet.

– Past president, webmaster, rally coordinator, and newsletter editor are included as    advisors to the executive board but without voting privileges.

– Membership notations and definitions are consistent throughout the bylaws.

– Elections and quorums in the future will be based on adult members.  Some coaches will have 2 members and some will have 1 member.

We will need to submit the revised bylaws to Cincinnati for approval by FMCA headquarters.  John Turner will provide a Word document of the bylaws which can be updated for both the FMCA and our web site.

New Business – Penny Braden moved that we recommend that the Executive Board consider establishing an Honorary Member classification for members that no longer own coaches.  This proposal was moved seconded and passed.  The Executive Board will take this up during their next meeting.

Nominating Committee – Vice President – Helen Anderson reported on the officers to be nominated:  Vice President, Treasurer, and Alternate National Director

  •                                 VP – Dean Bjornson
  •                                 Treasurer – Bill Shull
  •                                 Alt. FMCA Director-Judy Schindler

A call for further nominations from the floor was made but there were none.  The slate of new officers was proposed and seconded for election, and a ballot will be sent very soon.

Treasurer’s Report – Colleen Wright – The treasurer’s responsibility is continuing to get more complicated as banked funds have exceeded $10,000.   Rally’s are the primary responsibility for these funds and will soon be drawn down to the $2400 average balance.  Good and clear accounting control is very necessary.

Rally Coordinator – Rodger Wright reported that our rally timing spread for 2014 was pretty tight but hoped that 2015 would see a more balanced timing.  The following is the schedule for future rally’s both by NWTFC as well as other organizations.  Further it was noted that venue attitudes were changing with first night’s fees expected up front and a separate fee for a clubhouse.  Rally Wagon Master’s need to carefully do their homework.

  •                 -Western FMCA Area, Indio  Calif January 7-11, 2015
  •                 -SWTFC, Quartzsite Arizona January 16-19, 2015
  •                 -FMCA 91st Rally, Pomona Calif March 21-24, 2015
  •                 -McMinnville Oregon site TBD, April 23-26, 2015
  •                 -NWTFC Pre Rally, Winchester Bay Oregon June 19-22, 2015
  •                 -FMCA NW Area Rally, The Mill Coos Bay Oregon June 25-28, 2015
  •                 -NWTFC Bremerton/Kitsap Peninsula Wash August 23-26, 2015
  •                 -FMCA 92nd Rally, Madison Wisconsin July 29-August 1, 2016
  •                 -NWTFC Fall Rally, Open
  •                 -NWTFC Port Townsend August  2016(Mahugh’s)
  •                 -NWTFC Proser Balloon and Wine Festival September 22-24, 2017

FMCA Director – Steve Webber-Plank reported that the new FMCAssist Program was moving ahead as of October 1. Volunteers are needed for the FMCA Coos Bay Rally for both the store and Concierge/Info area. Further, electric RV sites were limited but volunteers would be given a priority for these sites.  He also noted that our 3rd By LawAmendment which put us in accord with FMCA was a bit controversial and there was much discussion and maybe more change for the future.

Other Business Items-

It was noted that the Executive Board had decided rally registration fees reflect a per person charge as applicable by the Wagon Master.

Dues notice to be sent November 1, 2014.

Rally Wagon Master mentors have been identified and they include, Keeler’s, Blocks, Braden, Zimmermans and Turner’s.